How to send 10,000 emails using Gmail at once (2024)

Sending bulk emails to each prospect individually can be a tedious and time-consuming task, especially if you need to send 10,000 emails from Gmail at once.

In fact, there are only two ways to send 10,000 emails using Gmail — Advanced & Generic.

• Advanced Method

The most efficient way to send bulk emails from Gmail is to use a dedicated email automation tool. These tools allow you to upload your contact list, personalize each email with merge tags (more on this later), automate follow-ups, and track key email metrics.

• Generic Method

In this approach, you’ll have to manually manage multiple Gmail accounts and send emails from each one. You’d have to create and remember login details for dozens of accounts, import contacts, and craft unique messages for each.

In this post, we will walk you through both (advanced and generic) methods for sending 10,000 emails from Gmail.

Send 10,000 emails using gmail – Table of Contents

• How to Send Bulk Emails from Gmail (Advanced Method)
• How to Send Bulk Emails in Gmail (Generic Method)
• Why Should You Use an Email Automation Tool to Send Bulk Emails
  1. Per-Day Email Limitation
  2. Higher Chances of Emails Being Marked as Spam
  3. No 100% Email Deliverability
  4. Manual Sending, Tracking, and Follow-Up
• Ready to Send Bulk Emails Using Gmail?
• Frequently Asked Questions

How to Send Bulk Emails from Gmail (Advanced Method)

Sending 10,000 emails in a single go is not as easy as it seems.

This is because you need to have a verified email list, a good sender reputation, and personalize your emails for each prospect to successfully land in the Primary inboxes.

Most importantly, you have to make sure that you don’t surpass Gmail’s daily email-sending limitations (more on this later).

But with a strategic approach, you can send 10,000 emails in Gmail at once without harming your sender’s reputation or email deliverability.

With email automation tools like Saleshandy, it is possible to send 10,000 or even more emails in a day from Gmail.

Here are the steps you can follow to send 10,000 emails from Gmail using Saleshandy:

Step 1 — Sign Up on Saleshandy
Step 2 — Connect Your Email Account(s)
Step 3 — Authenticate Your Email Domain
Step 4 — Warm Up Your Email Account
Step 5 — Add Your Prospects
Step 6 — Write Your Initial Email
Step 7 — Set Up an Automated Follow-Up Sequence
Step 8 — Activate Your Email Campaign
Step 9 — Monitor Your Campaign Performance
Step 10 — Check Your Email Responses

Step 1 — Sign Up on Saleshandy

Go to Saleshandy’s website, click the Sign Up for Free button, and create your account.

Once you’ve created your Saleshandy account, you’ll receive an automated verification email. Make sure to click on the verification link to verify your account.

Step 2 — Connect Your Email Account(s)

After verifying your Saleshandy account, the next step is to connect your email account to Saleshandy.

Log in to Saleshandy, go to the ‘Settings’ section, and open the ‘Email Accounts’ tab.

Here, locate the ‘Add Email Account’ button from the top-right corner and click on it.

On the next screen, input your email address and password, and hit the ‘Add Email Account’ button.

Once it’s done, your email account will be successfully linked to Salehandy.

IMPORTANT NOTE – If you want to send 10,000 emails using Gmail, you need to create 200 email accounts with different secondary domains to maintain high deliverability.

Here’s a detailed breakdown for better understanding:

Step 3 — Authenticate Your Email Domain

Once you’ve connected your email account(s), you need to authenticate your emails for each domain.

For the uninitiated, email domain authentication helps to establish a good sender reputation and achieve high email deliverability. They are important for making sure that your emails land in the primary inbox of your recipients.

The good news is it’s quite simple to authenticate your email domain. You just need to set up the following records:

• SPF (Sender Policy Framework)
• DKIM (DomainKeys Identified Mail)
• DMARC (Domain-based Message Authentication, Reporting & Conformance)

Step 4 — Warm Up Your Email Account

After email domain authentication, it’s time to warm up your email account before launching your email campaign.

Email warm-up is a critical part of the process because it also contributes to establishing a good sender reputation.

The process basically involves sending a small number of emails from a new email account and gradually increasing the number of outgoing emails each day.

Best part? – With Saleshandy, you can warm up your email account automatically.

Go to the ‘Email Warm Up’ section and click on the ‘Go To TrulyInbox’ button.

Saleshandy has partnered with TrulyInbox to provide email warm-up service to all its users for free.

So, go ahead and sign up on the TrulyInbox website using the email account you’d like to warm up automatically.

After that, click on the ‘Add Email Account’ button.

Next, select your ‘Email Service Provider’, enter the requested information, and click on the ‘Connect & Save’ button.

Upon clicking the button, TrulyInbox will start warming up your email account.

Step 5 — Add Your Prospects

While your email account is warming up, you can start uploading your prospects to Saleshandy.

Open the ‘Prospects’ section and click on either ‘Add Prospect’ to add your contacts one by one or select ‘Import via CSV’ to upload them in bulk.

On the next screen, click on the ‘Choose File’ button, select your CSV file, and hit the ‘Next’ button.

Now, follow the instructions that show up on the next few screens to finish uploading your prospects to Saleshandy.

Step 6 — Write Your Initial Email

Once you’ve uploaded your prospects to Saleshandy, you can finally start drafting your initial email copy.
Go to the ‘Sequences’ section and click on the ‘Create Sequence’ button.

After that, click on the ‘Add Step’ button as shown below.

Finally, start writing your initial email copy on the pop-up screen.

Alternatively, you can also use any templates from our library to kickstart your email campaign.

Once you’re done writing the email copy, hit the ‘Save’ button.

After writing the initial email, you can also set up an automated follow-up email sequence that will be sent based on pre-defined criteria.

Step 7 — Set Up an Automated Follow-Up Sequence

Open the ‘Sequence’ section and click on the ‘Add Step’ displayed below your initial email.

Note that you can add multiple automated follow-up emails in Saleshandy.

Step 8 — Activate Your Email Campaign

Finally, it’s time to activate your email campaign.

For this, go back to the ‘Sequence’ section and toggle the ‘Activate Sequence’ switch as shown in the screenshot below.

As soon as you activate the sequence, Saleshandy will start sending your emails to each prospect individually.

Step 9 — Monitor Your Campaign Performance

After activating your email sequence, wait for a few days to monitor your campaign performance.

Saleshandy has a built-in performance monitoring analytics feature that lets you check how many prospects have:

• Opened your emails
• Clicked on the links provided in the emails
• Responded to your emails

Reopen the ‘Sequence’ section and check the performance metrics for each email right there.

Step 10 — Check Your Email Responses

Once you send all your emails, wait for a few days and check how many responses you receive from your prospects.

With Saleshandy, you can easily monitor responses from multiple email accounts.

With the Unified Inbox feature, you can see all responses from your prospects in one central location.

Just go to your Saleshandy Dashboard and click on the ‘Unified Inbox’ button from the left-side menu.

Here, you can see all the responses you’ve received, so you never miss any important communication.

How to Send Bulk Emails in Gmail (Generic Method)

If you don’t like the idea of using email automation tools to send bulk emails, Gmail has a built-in feature that lets you send an email to multiple recipients at once.

Here are the steps you need to follow to send 10,000 emails from Gmail:

Step 1 — Create Multiple Gmail AccountsStep 2 — Compose Your EmailStep 3 — Add Your ProspectsStep 4 — Start Sending Your Emails

Step 1 — Create Multiple Gmail Accounts

Before you even start with mass emailing, it’s important to note that Gmail has certain daily limits for both Gmail & Workspace accounts. If you try to surpass that limit, your account has a pretty high risk of getting suspended.

For Gmail’s standard account, it is 500 emails or recipients per day, and for Google Workspace (or GSuite), it is 2000 emails or recipients per day.

So, it’s pretty obvious that you can’t send 10,000 emails a day with a single Gmail account. That means you have no choice but to create multiple accounts if you want to send that many emails!

Thus, the first step is to create multiple Gmail accounts. Here’s the breakdown:

For Gmail Standard Accounts —

As discussed above, a standard Gmail account has a daily limit of 500 emails or recipients per day. So, to send 10,000 emails, you will have to create a total of 20 Gmail accounts.

That’s one email to 500 recipients or two emails to 250 recipients, and so on.

If your goal is to send more than 1 email to 10,000 “recipients,” then the number of accounts you have to create will differ and will be on the higher side.

For example, if you choose to send at least two emails to 500 recipients, that means you need to create 40 Gmail accounts now to meet your goal.

For Google Workspace Accounts (previously GSuite) —

We know that the per-day limit for Google Workspace is 2000 emails or recipients per day. So to send 10,000 emails, you need to create a total of five Gmail Workspace accounts. That’s one email to 2,000 recipients or two emails to 1,000 recipients, and so on.

Same as the standard Gmail account, here as well, you should know that if your goal is to send more than one email to 10,000 recipients, then the number of accounts you have to create will differ and will be on the higher side.

That said, there are certain limitations that you should be aware of before you move to the next step:

1. Account Suspension — By any chance, if Gmail finds out that you are using any sneaky tactics to send mass emails or exceed your daily sending limits, your account may get suspended.

2. Poor Deliverability — Because your accounts are new, the emails you send may not be delivered to your recipients’ inboxes.

Now that you are aware of the limitations that you are going to face, let’s move to our next step, which is composing your email.

Step 2 — Compose Your Email

Once you are ready with your email accounts, it’s time to compose your email. To compose your email, all you need to do is click on the “Compose” button located on the top left-hand side of Gmail’s interface.

This will pop up a new message window.

Here you need to enter a compelling subject line for your email in the “Subject” field.

Just below the subject field, you will see a large text box where you can compose the body of your email.

If you want, you can also format the text and add links or attachments using the icons located at the bottom of the text box.

Gmail has a limitation when it comes to sending bulk emails — You can’t personalize your emails at scale. As a result, your emails are more likely to be marked as spam and receive fewer responses.

Once you finish composing your email, the next step will be to add your prospects.

Step 3 — Add your Prospects

There are two ways to add prospects in Gmail.

The first way is to manually add the prospects’ email addresses one by one in the “To:” field in the same compose window as we discussed in the above step.

However, adding the list of hundreds of thousands of prospects one by one can be cumbersome.

The second method is definitely easier.

You can add your prospects with the help of a CSV file (if you don’t have a list of prospects yet – you need to create one).

All you need to do is click on the Google Apps grid icon in the top-right corner to locate the Contacts app.

On clicking the contacts, you will land in a new separate interface of “Contacts,” here, you will see two options: first, “Create contact,” and second, “Import contacts.”

Select the “Import contacts” option; it will ask you to select a CSV file; here, you need to select your prospect list and click “Import.”

Note — Before you click on the import option, give your list a label (something like “Mass Email”) so that it becomes easy for you to add them in Gmail.

Now that you have successfully imported your prospects into your contacts, the next thing you need to do is click the “Bcc option” in the “To:” bar and add your prospects (with the help of a label) in Gmail.

Note — Use the Bcc field, not “To” or “Cc.” Otherwise, you’ll publicly reveal all the email addresses in your list.

Now that you have composed your email and successfully imported your prospects – it’s time to start sending emails.

Step 4 — Start Sending Your Emails

Once you have added the prospects, your next step is to send emails.

All you need to do is simply click the “Send” button to send the email immediately.

If you want to send it later, you need to click on that drop-down icon near the send button — this will pop up a schedule option where you can select the date and time when you want to send the emails.

Step 5 — Follow Up and Track Your Emails

Once you have sent your emails, it’s time to keep an eye on how your campaign is performing.

What percentage of the total emails were opened? What percentage of them received replies? How many of them have closed the deal?

Based on the data you have gathered, you can make decisions – if you find that a majority of your prospects have not opened your email OR opened but have not replied, you need to hit them with follow-up emails.

Why? Because it’s not necessary that you achieve the desired goals in your first email. You need to keep sending a couple of emails at certain intervals – continuously reminding them of your offer, increasing the chances of closing the deal.

But it’s a pain to keep track and follow up on your emails, especially when you are sending them from multiple Gmail accounts.

There’s no such tool provided by Gmail to keep an eye on your email’s performance.

Also, it’s close to impossible to manually follow up on each email that you send to thousands of recipients from multiple Gmail accounts.

As you can see, there are many limitations when it comes to sending bulk emails using Gmail.

That’s why it’s better to go for a more efficient and strategic approach to mass emailing, and a third-party tool can be a savior for your efforts!

Let’s see why it’s best to go for a third-party cold email software over Gmail to send 10,000 emails.

There are various reasons for choosing a third-party software for sending 10,000 emails instead of using Gmail. Here’s a quick overview:

1. Per-Day Email Limitation

The first reason to choose a third-party tool over Gmail is that it comes with a per-day sending limitation!

Gmail offers both a regular Gmail account as well as a Workspace account (previously called G Suite). And for both, Gmail determines a sending limit for the maximum number of emails you can send daily.

Now what’s here to worry about – if you can just create multiple accounts and stay within the per-day limit?

Gmail has publicly mentioned that the per day limit for personal and workspace accounts are 500 & 2000, respectively.

But if these accounts are newly created, there is a good chance that such high activity might look suspicious to Gmail, and they could suspend the accounts.

What about the recent multi-send update from Gmail that allows you to send 1,500 emails from our Gmail account (crossing the limit of 500 emails)?

With the new multi-send update, you can send 1,500 emails. But apart from the existing Gmail limitations, you will also have to face a few additional limitations, such as:

• You can’t use Reply, Forward, Schedule, or Confidential mode with multi-send.
• Multi-send doesn’t support email personalization or mail merge.
• If you attach something in a multi-send email, the attachment will be copied to every single outgoing email. This can use up a large amount of storage.
  • For example, if you send a multi-send email to 500 recipients with a 10MB attachment, you would use up about 5GB of your storage.

Here’s something you should also know – the Multi-send feature is being rolled out slowly, and not all accounts can use it. It will only act similarly to the existing “Bcc” feature, just with an updated user interface.

2. Higher Chances of Emails Being Marked as Spam

If you are using your Gmail for sending mass emails, there is a very high chance that your emails will never make it to the recipient’s inboxes. Why?

As your accounts are newly created, Gmail initially limits the number of emails you can send from your new account – which is 20 emails per hour.

So if you breach this limit, a majority of your emails sent will be marked as spam! (In this worst-case scenario, your account will be temporarily locked or suspended).

On top of this, both you and your prospects’ email service providers (ESPs) also perform a series of checks on each email before filtering them into relevant folders within the inbox.

This helps them declutter the recipient’s inbox of spam and promotional emails that might not necessarily need your prospects’ immediate attention.

So failing these checks would signal the ESP of your email and its content being “promotional” or “spam,” getting it filtered into respective folders.

3. Low Email Deliverability

Now let’s say you are fine with Gmail restrictions and can manage the risk of emails getting marked as spam. But still, your email will not get delivered to your recipients.

Why? – Because of Sender’s Reputation.

Sender’s reputation is a score given by an ESP to an account in order to keep a check on the sender. The higher the score, the higher the email deliverability; the lower the score, the lesser the email deliverability.

Here’s something you should know, the sender reputation score is decided based on multiple factors like the quality of your contact’s email list, your email content, engagement on your past emails, etc.

Because your Gmail accounts are newly created, there’s no past engagement from your accounts, and it is pretty obvious that the sender’s reputation will be low. That leads to poor email deliverability!

4. Manual Sending, Tracking, and Follow-Up

If you send mass emails manually, you are wasting your precious time on monotonous tedious tasks.

Why? It’s easy to forget who you’ve already contacted, may have included the same recipient twice while following up, or completely forgot to include a prospect.

This will not only lead to missed opportunities but also decrease the efficiency of your outreach efforts.

Apart from this, tracking emails will be another challenge for you. You must know the performance of the emails you’ve sent, who has opened your email, clicked on the CTA, responded to your email, etc.

Manually tracking all these metrics and following up with them at regular intervals can be daunting, and it’s easy to miss all the key details.

Ready to Send Bulk Emails Using Gmail?

Based on what you’ve learned so far, it’s safe to say now you know how to send mass emails using Gmail.

You now also know that the most efficient way to send mass emails is using an email automation tool like Saleshandy. That’s because you don’t have to encounter the issues that you might face while using the traditional approach, like issues with email deliverability, sending limits, and lack of personalization options.

So, if you’re planning to send 10,000 emails, it’s highly recommended to opt for an email automation tool to level up your game!

Frequently Asked Questions (FAQs)

1. How can I send bulk emails for free?

There are several platforms that offer free tiers for sending bulk emails. However, these free tiers often have limitations in terms of the number of emails you can send per day or month. For larger volumes, you might need to consider paid options or using a tool like Saleshandy in combination with your Gmail / Gsuite account.

2. How to send 10,000 emails a day?

If you want to send 10,000 emails in a day, you should use more than one Google Workspace account, as a Google Workspace account has a daily sending limit of 2000 emails or recipients per day. Alternatively, you can use a service like Saleshandy which allows you to send multiple emails at scale.

3. What are the daily sending limits for Gmail and Google Workspace accounts?

Gmail’s personal account has a daily limit of 500 emails or recipients, and for Google Workspace (or GSuite), it’s 2000 emails or recipients per day.