Format for writing e-mail with example according to CBSE new pattern
An e-mail is fastest means of communication stands for electronic mail. It is method of composing, sending, storing and receiving message over an electronic system. E-mail is of four types: (i) No-reply email: Mailed to receiver for telling some information or giving compliment. (ii) Inquiry email: Mailed to receiver to ask about something or seeking advice and need a reply. (iii) Open-ended email: It is mailed to the receiver to keep the communication open for future reference. (iv) Action email: In this form of email, the receiver is not bound to reply but had to take some actions as asked in the mail. Example: asking for booking a cab etc.
Note: You can also categorize email in two types i.e. Formal (Business email) and Informal (Friends and Relative email). According to CBSE curriculum, students have been suggested to use a particular type of format for e-mail writing. No changes have been observed in the format of writing an e-mail. This format of Email writing is followed in CBSE exams.
Question: Last year, during his vacation, Raj went to an adventure camp that included activities like trekking, rafting, rock-climbing etc. Write an email, as Raj, describing the activities to a friend.
Answer
From: raj.123@gmail.com To: abc@mail.com Date: 3 Arne 2016 Subject: Enjoyment at adventure camp
Dear friend, How are you? I got your mail that your family has dropped the idea for the vacation to the hill station due to illness of your brother. Do you have any new plans to spend your vacations or thinking about that? I can understand your frustration over the issue. However, I have a better idea. I have got myself enrolled in an adventure camp and would like you too to come along. Last year, 1 had visited the same camp and had a lot of fun. We participated in the activities like trekking, rafting, rock climbing etc. In the beginning, I was a bit nervous but the team leader motivated me to carry on. These activities inculcated team spirit in me. The thrills of adventure sports will remain with me forever. I want to feel this type of enjoyment every year so i decided to join this camp every year. Please let me know if you want to come with me. I am waiting for your reply. Regards, Raj
Points to be noted while writing the e-mail: (i) The whole email should be kept in a box after writing it completely. (ii) The Sender's and Receiver's email address should also be kept in box separately. (iii) Header consist of - subject, sender, receiver, date and Body contains the message. Body can be a formal/informal letter depending on the purpose.
Formal emails generally follow a straightforward format of introduction, body text and closing. This format helps recipients quickly understand the significance of an email and reduces the potential for miscommunications.
In general, though, a professional message should follow the rules of formal email formatting, such as a clear subject line and conclusion. In contrast, informal emails can be more casually written, with more of a conversational tone.
Salutation: Greet your recipient with an appropriate salutation for the situation. Introduction: Provide a brief summary of who you are. Body: Write a few short paragraphs about why you're reaching out and end with a CTA. Closing: End your email with a personalized closing.
The language used when writing formal emails is generally more rigid and polished, using complete sentences with proper grammar and a well-defined structure. At the other end of the spectrum, informal emails provide an open field for creative writing and freedom of expression.
Formal emails often start with “Dear [Title] [Last Name],” and use complete sentences and professional vocabulary. Informal Emails: Now imagine you're in jeans and a comfy tee. Informal emails are like conversations with a friend. You can use contractions, colloquial language, and a more relaxed tone.
Formal emails are usually longer, while informal emails are shorter. Formal emails use business English, while informal ones use regular English. Formal emails are usually written for business purposes, while informal ones can be written for both business and personal purposes.
Introduction: My name is Aron Pacocha, I am a happy, tasty, innocent, proud, talented, courageous, magnificent person who loves writing and wants to share my knowledge and understanding with you.
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