"; } head = 'Companies (' + content.total_records + ')View all'; $('.company-result-section .search-result-label').html(head); $('.company-result-section').removeClass('hide'); $('.company-result-section .result-container').html(html); } } function s_Result(content, query) { var html = ''; if (content.data.length == 0) { $('.software-result-section .result-container').html(''); $('.software-result-section').addClass('hide'); } else { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); $('.search-list').removeClass('hide'); for (var i = 0; i < content.data.length; ++i) { var hit = content.data[i]; var url = 'href="/software/' + $.trim(hit.slug) + '"'; var visit_website = 'detail_page'; var image = '//assets.goodfirms.co/software/small/'+hit.logo; var highlightResult = hit['_highlightResult']; html += "
"; html += ""; html += "![3 best free & Open Source Document Management Software (1)](https://cdn.statically.io/img/www.goodfirms.co/f=auto//" "3 best free & Open Source Document Management Software (1)")
"; html += "" + highlightResult.name.value + ""; html += ""; html += "
"; } head = 'Software (' + content.total_records + ')View all'; $('.software-result-section .search-result-label').html(head); $('.software-result-section').removeClass('hide'); $('.software-result-section .result-container').html(html); } } function m_Result(content, query) { var html = ''; if (content.data.length == 0) { $('.menu-result-section .result-container').html(''); $('.menu-result-section').addClass('hide'); } else { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); $('.search-list').removeClass('hide'); for (var i = 0; i < content.data.length; ++i) { var hit = content.data[i]; var url = 'href="' + $.trim(hit.url) + '"'; var highlightResult = hit['_highlightResult']; html += "
"; html += ""; html += "" + highlightResult.full_name.value + ""; html += ""; html += "
"; } head = 'Categories (' + content.total_records + ')View all'; $('.menu-result-section .search-result-label').html(head); $('.menu-result-section').removeClass('hide'); $('.menu-result-section .result-container').html(html); } } function b_Result(content, query) { var html = ''; if (content.data.length == 0) { $('.blog-result-section .result-container').html(''); $('.blog-result-section').addClass('hide'); if ($(".company-result-section").hasClass("hide") && $(".software-result-section").hasClass("hide") && $(".menu-result-section").hasClass("hide") && $(".blog-result-section").hasClass("hide")) { setTimeout(function () { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); }, 2500); } } else { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); $('.search-list').removeClass('hide'); for (var i = 0; i < content.data.length; ++i) { var hit = content.data[i]; if(hit.software_category_id) var url = 'href="/' + $.trim(hit.software_category_slug) + '/blog/' + $.trim(hit.slug) + '"'; else var url = 'href="/blog/' + $.trim(hit.slug) + '"'; var highlightResult = hit['_highlightResult']; html += "
"; html += ""; html += "" + highlightResult.title.value + ""; html += ""; html += "
"; } head = 'Blog (' + content.total_records + ')View all'; $('.blog-result-section .search-result-label').html(head); $('.blog-result-section').removeClass('hide'); $('.blog-result-section .result-container').html(html); } } function r_Result(content, query) { var html = ''; if (content.data.length == 0) { $('.research-result-section .result-container').html(''); $('.research-result-section').addClass('hide'); if ($(".company-result-section").hasClass("hide") && $(".software-result-section").hasClass("hide") && $(".menu-result-section").hasClass("hide") && $(".research-result-section").hasClass("hide")) { setTimeout(function () { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); }, 2500); } } else { $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); $('.search-list').removeClass('hide'); for (var i = 0; i < content.data.length; ++i) { var hit = content.data[i]; var url = 'href="/resources/' + $.trim(hit.slug) + '"'; var highlightResult = hit['_highlightResult']; html += "
"; html += ""; html += "" + highlightResult.title.value + ""; html += ""; html += "
"; } head = 'Research (' + content.total_records + ')View all'; $('.research-result-section .search-result-label').html(head); $('.research-result-section').removeClass('hide'); $('.research-result-section .result-container').html(html); } } function addDefaultSrc(type, target) { if (type == 'topic') target.src = 'https://assets.goodfirms.co/react-app-icons/no-topic.png'; if (type == 'profile') target.src = 'https://assets.goodfirms.co/react-app-icons/default.png'; if (type == 'company') target.src = 'https://assets.goodfirms.co/react-app-icons/default-company.jpg'; if (type == 'software') target.src = 'https://assets.goodfirms.co/react-app-icons/default-software.jpg'; } function getProfileImageColor(slug) { var alphabetColor = {'A': '#1B5289', 'B': '#598FC5', 'C': '#776759', 'D': '#6490A2', 'E': '#FF9191', 'F': '#8BD9E1', 'G': '#A292E9', 'H': '#DABABA', 'I': '#DAA854', 'J': '#478267', 'K': '#AAB783', 'L': '#5EC0EF', 'M': '#A7ACB0', 'N': '#E3A490', 'O': '#7387A9', 'P': '#374F83', 'Q': '#8B6767', 'R': '#F15D97', 'S': '#B58D69', 'T': '#AFE4DC', 'U': '#7580FC', 'V': '#BF7CD8', 'W': '#9CC975', 'X': '#F4833D', 'Y': '#F04A3C', 'Z': '#47D3C5', 1: '#E9C0A1', 2: '#305774', 3: '#82C999', 4: '#FE957C', 5: '#F7D36C', 6: '#46AEB4', 7: '#545857', 8: '#052147', 9: '#4F2147', 0: '#902147', }; return (alphabetColor[slug.charAt(0).toUpperCase()]); } // company callback called on each query function cCallback(err, content) { if (err) { return; } if (content.query != $('.right-heder-search-input').val()) { return; } var html = c_Result(content); } // software callback called on each query function sCallback(err, content) { if (err) { return; } if (content.query != $('.right-heder-search-input').val()) { return; } var html = s_Result(content); } // menu callback called on each query function mCallback(err, content) { if (err) { return; } if (content.query != $('.right-heder-search-input').val()) { return; } var html = m_Result(content); } // blog callback called on each query function bCallback(err, content) { if (err) { return; } if (content.query != $('.right-heder-search-input').val()) { return; } var html = b_Result(content); } function checkResults(results) { // let body = document.body; // if (results) { // // if ($(window).width() > 480) // // body.style.width = 'calc(100% - 17px)'; // // else // // body.style.width = '100%'; // // body.style.position = 'fixed'; // // body.style.top = '0px'; // // body.style.overflow = 'hidden'; // } else { // // body.style.width = 'unset'; // //body.style.position = 'unset'; // // body.style.top = 'unset'; // // body.style.overflow = 'unset'; // } } function removeSheet() { $('.backgroundSheetContainer').fadeTo(500, 0, function () { $('.global.sheetContainer').remove(); }); $('.bottomSheetList').addClass('clsh'); $('body').removeClass('ohidden'); } function removefilterSheet() { $('.backgroundSheetContainer').fadeTo(500, 0, function () { $('.global.sheetContainer').remove(); }); $('.bottomSheetList').addClass('clsh'); $('.software-features-filter').removeClass('ohidden'); } function hidesheet() { $('.backgroundSheetContainer').fadeTo(500, 0); $('.bottomSheetList').addClass('clsh'); $('body').removeClass('ohidden'); $('.sheetContainer').css({visibility: "hidden"}); } function showsheet(opendiv = '') { $('.backgroundSheetContainer').fadeTo(500, 1); $('body').addClass('ohidden'); $('.bottomSheetList').removeClass('clsh'); if(opendiv) $('.sheetContainer.'+opendiv).css({visibility: "visible"}); else $('.sheetContainer').css({visibility: "visible"}); } $(document).ready(function () { $(document).mouseup(function (e) { var container = $("#header li.navbar-nav-li"); // if the target of the click isn't the container nor a descendant of the container if (!container.is(e.target) && container.has(e.target).length === 0) { if(!$('.header-right').hasClass('open')) { $('.backdrop-transparent').addClass('hide'); } $("ul li.navbar-nav-li").removeClass('active'); $('#site_header').removeClass('homedrop'); } }); $(document).on("click", ".navbar-nav-li-a", function (k) { $('.option-bg').removeAttr("style"); //debugger; var browserwidth = 1279; if(Math.round(window.devicePixelRatio * 100)>100) browserwidth = 1260 if ($(window).width() <= browserwidth) { $(".navbar-nav-li-a").removeClass('open'); k.preventDefault(); $div = $("ul.left-submenu",$(this).parents("li")); if( $div.length <= 0 ) { $div = $("ul.extra-sub-menu-ul", $(this).parents("li")); } else { $("#header ul.extra-sub-menu-ul").hide(); } $div.toggle(); if ($div.is(":visible")) { $(this).addClass('open'); $(this).parents('.navbar-nav-li').find('.menu-browse-all').show(); } else { $('#header ul li.vcategory-menu').removeClass('open'); $('#header li.vcategory-menu li.section-entity-li').removeClass('open'); $('#header li.vcategory-menu').show(); $("#header ul .mega-sub-menu").hide(); $(this).parents('.navbar-nav-li').find('.menu-browse-all').hide(); } $("ul.left-submenu").not($div).hide(); return false } else { k.preventDefault(); $div = $(this).parents("li"); $("ul li.navbar-nav-li").not($div).removeClass('active'); $(this).parents("li").toggleClass('active'); if($(this).parents("li").hasClass('active')) { $('.backdrop-transparent').removeClass('hide'); $('#site_header').addClass('homedrop'); } else { $('.backdrop-transparent').addClass('hide'); $('#site_header').removeClass('homedrop'); } } }); $(document).on("click", ".vcategory-inner-arrow", function (k) { if ($(window).width() <= 1279) { k.preventDefault(); if($(this).parents("ul#category-menu").length > 0) { $('ul#category-menu li.vcategory-menu').removeClass('open'); $div = $(this).parents("li.vcategory-menu").find(".mega-sub-menu"); $div.toggle(); if ($div.is(":hidden")) { $('ul#category-menu li.vcategory-menu').show(); } else { $(this).parents("li.vcategory-menu").addClass('open'); $('ul#category-menu li.vcategory-menu').not($(this).parents("li.vcategory-menu")).hide(); } $("ul#category-menu .mega-sub-menu").not($div).hide(); $("ul#category-menu .mega-sub-menu").find('ul li').hide(); $("ul#category-menu .mega-sub-menu").find('ul li.section-entity-li').show(); } else { $('.course-menu-section ul.left-submenu li.vcategory-menu').removeClass('open'); $div = $(this).parents("li.vcategory-menu").find(".mega-sub-menu"); $div.toggle(); if ($div.is(":hidden")) { $('.course-menu-section ul.left-submenu li.vcategory-menu').show(); } else { $(this).parents("li.vcategory-menu").addClass('open'); $('.course-menu-section ul.left-submenu li.vcategory-menu').not($(this).parents("li.vcategory-menu")).hide(); } $(".course-menu-section ul.left-submenu .mega-sub-menu").not($div).hide(); //$(".course-menu-section ul.left-submenu .mega-sub-menu").find('ul li').hide(); $(".course-menu-section ul.left-submenu .mega-sub-menu").find('ul li.vcategory-sub-menu').show(); } return false } }); $(document).on("click", ".vcategory-sub-sub-arrow", function (k) { if ($(window).width() <= 1279) { k.preventDefault(); $div = $(this).parents("li.vcategory-sub-menu").find(".mega-sub-sub-menu"); $div.toggle(); if ($div.is(":hidden")) { $(this).parents("li.vcategory-sub-menu").removeClass('open'); $('.course-menu-section ul.left-submenu li.vcategory-sub-menu').show(); } else { $(this).parents("li.vcategory-sub-menu").addClass('open'); $('.course-menu-section ul.left-submenu li.vcategory-sub-menu').not($(this).parents("li.vcategory-sub-menu")).hide(); } return false } }); $(document).on("click", ".tab-content-list-title", function (k) { if ($(window).width() <= 1279) { k.preventDefault(); if($(this).parents("ul#category-menu").length > 0) { /* Hide all other section entity */ $('ul#category-menu li.vcategory-menu li.section-entity-li').removeClass('open'); $(this).parents('.mega-sub-menu').find('ul li').not($(this).closest('ul').find('li')).hide(); $(this).parents('.mega-sub-menu').find('ul li.section-entity-li').not($(this).closest('ul').find('li')).show(); $otherli = $(this).closest('ul').find('li'); $li = $(this).parent(); $otherli.not($li).toggle(); if ($otherli.not($li).is(":visible")) { $(this).parent("li").addClass('open'); } } return false } }); $(document).on("click", ".company-result-section a.detail_page", function () { gtag("event", "Detail View - Compnay Title", { event_category: "Search List - Detail", event_label: $(this).attr('title') }) }) $(document).on("click", ".software-result-section a.detail_page", function () { gtag("event", "Detail View - Software Title", { event_category: "Search List - Detail", event_label: $(this).attr('title') }) }) $(".global-search-input input").on("click", function (k) { setSearch(); k.stopPropagation(); return false }); $(".search-btn-light").on("click", function (k) { setSearch(); $(".right-heder-search-input").focus(); k.stopPropagation(); return false }); $(".right-heder-search-input").on("focus", function () { setSearch(); if ($('.navbar-toggle.slide-active').length) $("#slide-nav .navbar-toggle").trigger("click"); }); $(".right-heder-search-input").on("blur", function (k) { fireclosesearch() }); $(".search-cross-dark").on("click", function (k) { $("input.right-heder-search-input").val(""); hideSearch() }); $(document).keyup(function (k) { if (k.keyCode === 27) { $(".right-heder-search-input").blur() } }); var $inputfield = $('.right-heder-search-input'); var chosenp = ''; var ajaxRevReq = 'ToCanajaxRevReq'; $(document).on('keyup', '.right-heder-search-input', function (e) { var term = $(this).val().trim(); if (e.keyCode == 40) { // 38-up, 40-down if (chosenp === "") chosenp = 0; else if ((chosenp + 1) < $('.search-list .result-entity').length) chosenp++; $('.search-list .result-entity').removeClass('active'); $('.search-list .result-entity:eq(' + chosenp + ')').addClass('active'); $('.right-heder-search-input').val($('.search-list .result-entity:eq(' + chosenp + ') .enity-tilte').text()); return false; } else if (e.keyCode == 38) { if (chosenp === "") chosenp = 0; else if (chosenp > 0) chosenp--; $('.search-list .result-entity').removeClass('active'); $('.search-list .result-entity:eq(' + chosenp + ')').addClass('active'); $('.right-heder-search-input').val($('.search-list .result-entity:eq(' + chosenp + ') .enity-tilte').text()); return false; } else if (e.keyCode == 27) { h_searchListing(); $(this).val(''); return false; } else if (e.keyCode == 13) { if ($('.search-list .result-entity').length > 0) { if (chosenp.length == 0) $("form.global-search-input").unbind().submit(); else $('.search-list .result-entity:eq(' + chosenp + ') a')[0].click(); } else $("form.global-search-input").unbind().submit(); return false; } else { chosenp = ''; if (term != '') { //$('.search-cross-dark').addClass('hide'); $('.search_spin').removeClass('hide'); $('.right-heder-search-input').addClass('searching'); ajaxRevReq = $.ajax({ url: '/searches/search_all', type: "POST", data: {query: $inputfield.val()}, beforeSend: function () { if (ajaxRevReq != 'ToCancelPrevReq' && ajaxRevReq.readyState < 3) ajaxRevReq.abort(); }, error: function (xhr, ajaxOptions, thrownError) { if (thrownError == 'abort' || thrownError == 'undefined') return; ajaxRevReq.abort(); }, success: function (response) { if (term != $('.right-heder-search-input').val().trim()) return; if (response != 'null' && response != null) { var data = JSON.parse(response); if ((data.companies.total_records == 0) && (data.softwares.total_records == 0) && (data.blog.total_records == 0) && (data.menu.total_records == 0) && (data.research.total_records == 0)) { $('.empty-result-section').removeClass('hide'); $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); $('.search-list').removeClass('hide'); $('.company-result-section').addClass('hide'); $('.software-result-section').addClass('hide'); $('.menu-result-section').addClass('hide'); $('.blog-result-section').addClass('hide'); $('.research-result-section').addClass('hide'); } else { $('.empty-result-section').addClass('hide'); c_Result(data.companies, $inputfield.val()); s_Result(data.softwares, $inputfield.val()); b_Result(data.blog, $inputfield.val()); r_Result(data.research, $inputfield.val()); m_Result(data.menu, $inputfield.val()); } checkResults(data); } else { checkResults(null); $('.search-cross-dark').removeClass('hide'); $('.search_spin').addClass('hide'); $('.right-heder-search-input').removeClass('searching'); } } }); } else { h_searchListing(); checkResults(null); } } }); $(document).on('click', '.filtersheetClose', function () { removefilterSheet(); }); $(document).on('click', '.global .sheetClose', function () { removeSheet(); }); $(document).on('click', '.sheetClose', function () { hidesheet(); }); $(document).mouseup(function (e) { var container = $(".global .bottomSheetList"); // if the target of the click isn't the container nor a descendant of the container if (!container.is(e.target) && container.has(e.target).length === 0) { var parentcontainer = $(".global .backgroundSheetContainer"); if (parentcontainer.is(e.target)) { removeSheet(); removefilterSheet(); } } }); $(window).resize(function () { if ($(window).width() > 480) { $('body').removeClass('ohidden'); hidesheet(); $('.global.sheetContainer').remove(); } }); });
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Document Management Software
In today’s digital business environment, a comprehensive document management program with processes that are consistent, secured, and simple is a crucial component to the overall success of any business. document management softwaresolutions offer a multidisciplinary approach to the governance and management of documents.
Why do you need a tool for Document Management?
An efficient Document Management platform is a one-stop solution for all your document management needs. It enables you to create, capture, manage, distribute, and archive different forms of content.
Check the below image to understand why it is critical to choose a tool for document management;
3 Best Free and Open Source Document ManagementSolutions
Before we take you through each of the 8 best free and open source document management system, have a look at the comparison table;
#1 OpenDocMan
OpenDocMan is a free, web-based, open source document management system (DMS). This easy-to-use and set-up software allow users to add any file type to the system. The software was released under the GPL license. It is ideal for individuals, small businesses, non-profits organizations, educational institutions, government agencies, and so on.
(Image Courtesy: OpenDocMan)
Key Features:
- Provision to create customized document properties
- Powerful Document Management Workflow
- Automated document review
- Automated file expiration process
- Facility to approve or reject a new document
- E-mail notification options
- Quick-browse search by category
- Secure URL feature to obfuscate URL parameters
- Fine-grained user access control for each file
- Access control for three user types: User, Admin, and Super-Admin
- Supports Multiple Language including; Chinese, English, Dutch, Portuguese, German, Croatian, Spanish and Turkish
- Full Audit trail reporting facility
- Customized Workflow Approval
- In-Browser Document Preview
- Batch Uploads
- Unlimited Users
- Users can get both email and phone support from the company
#2 OpenKM
OpenKM is one of the most efficient and powerful systems that facilitates safe and efficient management of your documents. This free and open source document management solution makes it easier for any size organization to store, manage and retrieve information and images of any file types at any time. OpenKM’s advanced search functionality is one of the key highlights. Improve your decision making capability and boost the productivity of your workgroups and enterprise easily with this document management software.
Collect and control your key and sensitive information, collaborate with colleagues on documents and projects at any time, locate documents easily, manage digitalization of your documents, and much more with OpenKM Document Management system.
(Image Courtesy: OpenKM)
Key Features:
- Facility to upload the bulk of documents
- Easily and quickly download folders as ZIP files
- Lock & Unlock documents with easy Passwords
- Favourites management
- Availability of document templates
- Personal documents for each user
- Recycle Bin for each user
- Email notification
- Messaging & Chat facilities
- Metadata management
- Unique document identifier
- User Tags
- Categorization & cataloging
- Multiple files
- Text to speech converter
#3SeedDMS
SeedDMS is a simple to use and intuitive document managementsolution with a wide range of sophisticated and functional features. The software is free to use, and the open source version offers betterment with every update.
(Image Courtesy: SeedDMS)
Key Features:
- Fully web based UI
- Facility to preserve all former document versions
- Multiple user management
- Group management
- External authentication
- Fine-grained notification upon changes
- Workflow for document review and approval
- Access control lists
- Full-text search
- Web access
- Multi-language support
Conclusion
Documents are the primary assets of any business. Storing, accessing and safeguarding them require a systematic and easy approach. Document management software should be able to put all your documents to work more efficiently. This article is primarily aimed at helping you to explore new horizons in document management excellence.
Key Takeaways:
- Identify the best practice in document Management and infer on future technologies, opportunities and user expectations.
- Gather insights on the impact of changing global trends in terms of better management of information and sensitive documents.
- Learn about some of the best free and open source document management software solutions and substantiate your new age strategic vision for your organization’s document management process.
GoodFirms have also created a complete list of the best Document Management solutions. Here, you can get to know each of the software and understand its ratings, reviews and key features.
Sophia Jayden
Sophia Jayden is a senior writer and content marketing specialist. She has 10+ years’ experience in content writing and marketing. Currently, she is a staff writer at GoodFirms, a pioneering B2B research, review and rating platform. For more information about her work, you can reach out and start a conversation with her at [emailprotected]
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